Title:  Internal Controls and Compliance Specialist

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, ten years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

The position will remain open until filled

Department: Finance

Location: BGC, Taguig
Reporting to: Internal Controls and Complinace Lead
Role: Permanent

WHAT IS THIS POSITION ABOUT?

• This position will be critical in ensuring that we obtain and maintain a strong control and compliance environment in our very dynamic business and operations for Market and Factory. (Full control and compliance for Market, Compliance through JSOX reviews for Factory.)

• The Internal Controls and Compliance Specialists will work in different areas of compliance including process reviews / operational audits, corporate compliance, corporate audits and project/process/change consultations.

• Process reviews  / operational audits aim to understand the process, identify control gaps and/or efficiencies and recommend improvements to the control environment scheduled based on risk assessment to the Company. They will also monitor implementation of recommendations made through audits, and other process improvement initiatives. 

• They will also act as ambassadors on policies and procedures, and partner with the business to enhance the knowledge and culture of compliance.

• They will also be responsible to the overall JSOX testing program for both legal entities to ensure compliance with global standards as defined by Japan.

• In additon they wil be responsible for Corporate Compliance Programs of JTI such as Know Your Customer (KYC) Program, and Sanctioned Party Lists. 

WHAT WILL YOU DO?

• Perform Operational Audits/Business Process Reviews

  • Engage in planning, delivery and reporting on operational audits plotted (on a risk assessment basis done by ICO Manager and ICC Lead) to be conducted for the year. 

  • Ensure all testing is completed thoroughly in order that any risks to entities can be timely addressed. 

  • Set-up reporting for local senior management on findings of the operational audit.

  • Documentation of the reviews should be complete and compliant with documentation requirements set by ICO Manager.

  • Collaborate with control owners/managers to develop action plans to address concerns and monitor the implementation of corrective actions.

  • Reports and results are timely shared to relevant stakeholders.

• Process Improvement Initiatives

  • Drive completion of recommended actions following finalization of operational audits/business process reviews to either close compliance gaps or bring process improvements.

  • Develop reporting on follow up actions to highlight any problem areas.

  • Lead calls with functions and guide them on how to implement.

  • Seek to influence what they will prioritize so that risks of the Company will be reduced.

• Knowledge Ambassador on P&P and business partner to functions

  • Act as subject matter expert on global policies and procedures, and guide functions to spread culture of compliance throughout the organization. Monitor status of local policies and procedures to ensure relevance. 

  • On new projects and change initiatives by other teams, collaborate as part of the project team to  review the nature of the project/change and (1) ensure compliance is never compromised and (2) appropriate controls are applied.

• Corporate Compliance

  • Independently manages and conducts J-SOX testing activity for different processes of two (2) Legal entities, including the completion of work papers and the summarization of findings and observation in accordance with Department standards. This also includes FCG activities such as management walkthroughs.

  • Facilitate JSOX audits conducted by external and internal auditors. Includes monitoring of document requests, preparing control owners, reviewing potential observations.

  • Leads formal meetings with stakeholders to discuss and finalize findings and recommendations. 

  • Manager other corporate compliance activities such as Know Your Customer and Sanctioned Party Listing.

  • Assist the ICOM and the ICC Lead during ERM update and submission activities.

• Ad Hoc Compliance Activities
  • Perform ad-hoc compliance work as may arise due to business requirements and as instructed by management e.g. Corporate audits

WHO ARE WE LOOKING FOR?

• Bachelor's Degree in Accountancy, Finance or Internal Auditing CPA or CIA is preferable
• Minimum 5 years of experience in internal audit or internal controls (MUST) or financial/external audit (2nd priority)
• Multinational background is required (Good to have)
• Process improvement experience (Desired) 
• SOX experience (Good to have)

• Functional Skills:
  - Knowledge in MS Office (Excel, Word, Power Point, MS Project)

  - SAP Knowledge or background is preferred

WHAT’S IN IT FOR YOU?

• Be covered with medical insurance and HMO upon hiring, with HMO dependent coverage and medicine allowance
• Receive bonuses and cash allowances such as meal and transport allowance
• Have access to over 200 company training
• Well-being programs for employees
• Opportunities for your career growth
• Recreational facilities in the office - Videoke, billiard and table tennis
• Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
• Experience the culture of an Investors in People certified company
• Find out why 9 out of 10 employees recommend us to a friend.
• Understand why 9 out of 10 employees say they feel free to be themselves.

WHAT ARE THE NEXT STEPS - RECRUITMENT PROCESS?

Thank you for applying! We will make sure to provide you feedback within the next two weeks.