Title:  Personal Assistant to General Manager

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Personal Assistant to General Manager

About the position: 

You will be responsible for providing direct, high-level support to the General Manager (GM), the local ExCom, and the Board of Directors. Your duties will include ensuring the smooth operation of the organization by handling administrative tasks, scheduling meetings, drafting correspondence and minutes, making travel and conference arrangements, and handling various office activities.

Main areas of responsibility:

• Professionally interacting with high-level business leaders
• Ensuring smooth communication between the General Manager and stakeholders
• Managing travel arrangements for the General Manager and Board of Directors
• Supporting Board Members with administrative and operational tasks
• Assisting visiting VPs and SVPs with agendas, meetings, accommodation, and transport
• Organizing company events, meetings, conferences, and team-building activities
• Independently handling certain issues while maintaining firm policy understanding
• Assisting with business documents, spreadsheets, and presentations
• Processing expense reports using Concur
• Handling correspondence and ad hoc requests for the General Manager.

Requirements: 

You as a Professional:

• Possess a university degree
• Have 3-5 years of experience in the same or similar positions
• Experience in an international environment is an advantage
• Demonstrated experience in event organization
• Proficient in English & Polish
• Strong MS Office skills, including excellent PowerPoint proficiency
• Exceptional communication skills
• Strong organizational and multitasking abilities.

You as a Person:

• Positive, can-do attitude
• Delivering on time with quality
• Stress resistant
• Helpful and accountable
• Detail-oriented with the ability to prioritize tasks
• Excellent interpersonal and networking skills
• Assertive and confident.

What to expect: 

Expect wellbeing initiatives, flexible work arrangements, growth opportunities, and excellent benefits, including a unique family leave policy. For more details on local policies, speak with the Talent Advisor.
 

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with TA > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. We are committed to providing reasonable adjustments to applicants with special needs. If you require any accommodations, please let the Talent Advisor know during the selection process.

TI GBS Poland Sp. z o.o. has introduced an Internal Reporting Procedure for Whistleblowers. If you would like to review this procedure, it is available upon request.

If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.