Title:  Personal Assistant to General Manager

Job ID:  94619
Country:  Poland
City:  Warsaw
Professional area:  Administration
Contract type:  Permanent
Professional level:  Experienced

Warsaw, PL, 00000


We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why JTI is recognized with various Employer of Choice certifications across different countries and regions.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com


Personal Assistant to General Manager



What this position is about - Purpose: 


You will be responsible for providing direct, high-level support to the General Manager (GM) and the Board of Directors. Your duties will include ensuring the smooth operation of the organization by handling administrative tasks, scheduling meetings, drafting correspondence and minutes, making travel and conference arrangements, and handling various office activities.


What will you do – Responsibilities:


  • Professionally interacting with high-level business leaders
  • Ensuring smooth communication between the General Manager and stakeholders
  • Managing travel arrangements for the General Manager and Board of Directors
  • Supporting Board Members with administrative and operational tasks
  • Assisting visiting VPs and SVPs with agendas, meetings, accommodation, and transport
  • Organizing company events, meetings, conferences, and team-building activities
  • Independently handling certain issues while maintaining firm policy understanding
  • Assisting with business documents, spreadsheets, and presentations
  • Processing expense reports using Concur
  • Handling correspondence for the General Manager.

Who are we looking for - Requirements: 


You as a Professional:

  • Possess a university degree
  • Have 1-3 years of experience in the same or similar positions
  • Experience in an international environment is an advantage
  • Demonstrated experience in event organization
  • Proficient in English
  • Strong MS Office skills, including excellent PowerPoint proficiency
  • Exceptional communication skills
  • Strong organizational and multitasking abilities.

You as a Person:

  • Positive, can-do attitude
  • Helpful and accountable
  • Detail-oriented with the ability to prioritize
  • Excellent interpersonal and networking skills
  • Assertive and confident.


What you can get - Benefits:


  • Competitive pay and attractive annual bonus
  • On-going development opportunities in a multinational environment, a wide variety of projects, ambitious goals, and independence in achieving them. Promoting from within Culture
  • Freedom with responsibility (we trust your competencies, ability to manage your time and your scope of work)
  • A lot of flexibility in terms of work arrangements (work from the office or from home)
  • Private medical care (various options to choose) and life insurance
  • Employee pension and savings programs
  • JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave
  • Multisport card, foreign language classes
  • Wide variety of trainings, webinars, and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria)
  • Modern office with traditions (Art Norblin Factory) in a convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs, and underground bicycle parking
  • Working in a diverse and inclusive organization of 43 different nationalities.

What are the next steps – Recruitment process: 

Thank you very much for your interest in the role. You are welcome to apply!


Interested in working at JTI? Want to know more? Talk to our JOIN-BOT and get to know us better!


If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.

Job Segment: Administrative Assistant, General Manager, Kitchen, Network, Manager, Administrative, Management, Hospitality, Technology