Title:  Office Operational Specialist (External)

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, ten years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

Office Operational Specialist (External)

Location: Vilnius, Lithuania

Local Applicants Only

What this position is about ?

This role is responsible for handling all office administration activities (i.e. front desk support, office supply & maintenance, all contracts, third party service etc.) and providing administrative support, including but not limited to, scheduling on-site and offsite meetings, coordination of special events, Purchase Request (PR)/ Purchase Order (PO) creation, and Car Fleet activities. Additionally, this role is required to handle and effectively develop and implement health & safety, well-being and other P&C activities.

What will you do ?

OFFICE MANAGEMENT

• Manage office inventory and office supplies with a full track of all suppliers and partners.
• Welcomes visitors in a professional and friendly manner and direct them to relevant personnel.
• Be the go-to person for coordinating meetings, conferences and appointments.
• Ensure the office adheres to health and safety regulations. Manage related documentation and conduct safety drills as required.
• Coordinate with building management to address facility related matters, ensuring timely resolution.
• Work hand-in-hand with different teams to provide the administrative support they need.
• Purchase to Pay (P2P) discipline and championing.

HR AND GENERAL MANAGER SUPPORT

• Assist GM in various matters to ensure that highquality assistance is provided in time as required.
• Support core HR agenda and assist with day to day operations and duties.
• Actively participate in budgeting process in all related fields by planning, monitoring, controlling, and reporting all relevant costs.

ENVIRONMENT, HEALTH AND SAFETY (EHS) AND WELL-BEING

• Lead the implementation of health and well-being strategy by applying clinical guidelines, prevention, and health management principles to optimize positive impact and reduce risks.
• Responsibility for safety function by following business objectives and JTI sustainability strategy.
• Supervision of operations, projects, and reportings in the scope of EHS.

TRAVEL & ENTERTAINMENT

• Manage office event calendar by organizing company meetings & events.
• Supervision on T&E (events) to JTI Baltics employees (aligned with One Travel Policy)

Who are we looking for?

• University degree in business, administration, or a related field
• 2+ years of relevant experience of office management
• Organizational and time management skills with ability to prioritize tasks effectively
• Positive and collaborative attitude and interpersonal skills to work effectively with leaders and colleagues across the organization
• Fluency in English
• PC skills: Outlook, MS Word, Excel, Power Point, and preferably SAP

What we offer to you ?

• Inclusive culture, psychological safety at work, and numerous growth opportunities are our biggest advantages. Besides, we are offering the most competitive benefits package;
• Flexi-Perks gift voucher each day which can be spent for food, health, electronics, books, or leisure goods;
• Best-in-class health insurance;
• Substantial contribution to 3rd pilar pension fund;
• Learning and development bucket to spend on any learning/ personal growth activities;
• Cash allowances on important personal events/ occasions;
• Very nice gifts and exciting team-building events;
• On-going development opportunities in multinational environment that will inspire you to grow professionally and personally.
  
  Application DDL April 30th.
  Only shortlisted candidates will be contacted