Title:  Regional Sales Administrative Associate-Tuguegarao

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, ten years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

• Reporting to: Area Sales Manager
• Location: Tuguegarao

What the role is about

As the Regional Sales Admin Associate in DSO Tuguegarao, you will be:

• Responsible for preparation of reports and presentations for the Regional Sales Manager.

• Ensure administrative support and professional communication between the field force and other departments of the Company.
   

What you will do

Perform activities in support of People & Culture:
- Collation and submission to HQ of attendance reports : Leaves, Absences, Overtime, Restday and Holiday work monitoring.
- Routing of Employee Movements and Confirmation forms.
- Assistance in hiring and collection of pre- employment requirements
- Distribution of uniforms and other tools of trade
- Compliance to Government Requirements and ensure readiness for unannounced DOLE audits.
- Coordination of Employee benefits and concerns with P&C Business Partner : Emergency Loans, Bereavement Notification, SSS Loan notification, HMO concerns coordination.
- Assistance in Employee cases document collection and submission to P&C.
- Provide administrative Support to P&C Business Partner during branch meetings, trainings, workshops or cascades (both remotely and face to face)
- Support EHS protocols : COVID contact tracing protocols; Coordination with Covid Care; Safety Compliances in the branch.
 

Perform activities in support of Marketing:
- Releasing of prizes if FDS not available
- Creation of PO/PR and GRIR

Perform Sales Admin-related activities in support of the Branch:
- Monitoring and management of office supplies, pantry consumables, and sales vehicle consumables
- Processing of ASH Concur expenses
- Management and liquidation of Branch Revolving Fund, inclusive of WIC and Branch Finance
expenses
- Updating of DSO list of vehicles and assignees
- Payment of branch utility bills
- Mailing of documents
- Preparations for various sales and company meetings and events
- Assistance in travel bookings for various sales meetings
- Regular updating of branch organizational charts and branch territory maps
- Coordinate and process requests related to staff house (e.g. additional occupants, transfers, rent
increase, furniture, etc.)
- Assistance in purchase of branch/warehouse furniture
- Preparation of coffee / snack / meal for branch visitors and / or guests
- Assistance in the bidding and disposal process for scrap Disposal
-Validation / Monitoring of GRIR (Goods Receipt/Invoice Receipt)

Perform activities in support of the Distributor Manager:
- Updating of DP SOA
- Creation and filing of Market Returns
- Processing of DP POP/Claims
- Printing of DP Contract
- Mailing to HQ of the DP Contract after DM procures the signature of the respective DP

Perform activities in support of the Field Force Development Group:
- Validation and submission of Fieldwork tally to FFDG
- Creation of PR / PO for training activities
- Assistance in course thru payments for non-accredited hotels / venues
 

Who we are looking for

• University Degree; Graduate of any 4-Year Course
• 2-3 years experience in a similar position in a multinational FMCG company. Basic knowledge of
  sales & distribution, trade marketing and market research would be an advantage
• Fluent in oral and written English. MS Office applications (PowerPoint, Advanced Excel, Word);
  preferably with applied knowledge in SAP

What to Expect

Expect wellbeing initiatives, flexible work arrangements, growth opportunities, and excellent benefits. 

What the next steps are:

After applying, if selected, you can anticipate the following within 1-3 weeks of the job posting closure: Phone screening with TA > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type. 

Diversity and Inclusion:

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. We are committed to providing reasonable adjustments to applicants with special needs. If you require any accommodations, please let the Talent Advisor know during the selection process.