P&C Administrative Assistant

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Reporting to: People & Culture Director

Duty Post: Taguig City

P&C Administrative Assistant

WHAT IS THIS ROLE ABOUT:

The P&C Administrative Assistant provides comprehensive administrative support across office operations, including facilities management, expense processing, vendor coordination, and travel arrangements. This role ensures smooth day-to-day functioning by managing procurement, payments, and third-party services while maintaining compliance with company policies and timelines.

WHAT WILL YOU DO?

General Office Administration & Expense Management

• Coordinate with PPO for PR/GR preparation, including requisition and proper storage of office and printer supplies.
• Manage procurement and inventory of pantry, comfort room, and cleaning supplies to ensure availability and upkeep.
• Create and process Purchase Orders (PO) in the system, monitor vendor/service provider payments, and ensure timely settlement.
• Handle expense reimbursements for managers, ensuring accuracy and compliance with company policies.

Facility Management

• Oversee payment of head office rental and utilities (electricity, water) to maintain uninterrupted operations.
• Ensure regular maintenance of the head office building and office printers for optimal functionality.
• Coordinate disinfection activities for the head office and branch locations to maintain health and safety standards.

Vendor & Third-Party Service Provider Management

• Manage third-party personnel providing messenger, janitorial, maintenance, and driving services, ensuring service quality and adherence to agreements.
• Schedule drivers and transportation services efficiently to support business needs.

Travel Desk Management

• Process travel requests for P&C employees in compliance with company travel policies.
• Liaise with JTI-authorized travel agents to provide flight options and confirm bookings.
• Track and update travel records, ensuring accurate documentation and timely reporting.
• Coordinate with Market Finance for payment and settlement of travel invoices and employee travel claims.
• Ensure timely resolution of pending issues or disputed transactions with AMEX and travel agents.
• Arrange hotel accommodations and local transportation by coordinating with administrative staff at destination points.

Other Responsibilities

• Manage ad hoc tasks and projects as assigned by the manager, demonstrating flexibility and problem-solving skills.

WHAT ARE WE LOOKING FOR?

• Bachelor’s degree in Secretarial Studies, Business Administration, or related field.
• Minimum of 3 years of experience in administrative or secretarial roles, preferably supporting multiple functions or departments.
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint); certification in MS Office tools is an advantage.
• Excellent verbal and written communication skills in English and Filipino, with strong interpersonal abilities.
• Solid understanding of procurement processes, expense management, and vendor coordination.
• Familiarity with SAP or similar ERP systems for PR/PO creation and GR posting is highly desirable.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Detail-oriented with a high level of accuracy in handling documentation and financial transactions.
• Ability to manage confidential information with discretion and integrity.
• Problem-solving mindset and adaptability to handle ad hoc tasks and projects.
• Knowledge of travel management processes and coordination with third-party service providers is an advantage.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.