Title:  Regional Sales Administrative- Associate-Pagbilao, Quezon Province

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, ten years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

Please, apply till: April 17, 2024

Department: eg: Sales Office, Pagbilao Quezon

Reporting to: Regional Sales Manager/Area Development Specialist

What this position is about:

The incumbent will be responsible for preparation of reports and presentations for the Regional Sales Manager. She/he will ensure administrative support and professional communication between the field force and other departments of the Company.

What will you do:

• Perform Sales Admin-related activities in support of the Branch: - Monitoring and management of office supplies, pantry consumables, and sales vehicle consumables- Processing of ASH Concur expenses - Management and liquidation of Branch Revolving Fund, inclusive of WIC and Branch Finance expenses- Updating of DSO list of vehicles and assignees - Payment of branch utility bills- Mailing of documents- Preparations for various sales and company meetings and events- Assistance in travel bookings for various sales meetings- Regular updating of branch organizational charts and branch territory maps- Coordinate and process requests related to staff house (e.g. additional occupants, transfers, rent increase, furniture, etc.)- Assistance in purchase of branch/warehouse furniture- Preparation of coffee / snack / meal for branch visitors and / or guests- Assistance in the bidding and disposal process for scrap Disposal-Validation / Monitoring of GRIR (Goods Receipt/Invoice Receipt
• Perform activities in support of the Distributor Manager: - Updating of DP SOA- Creation and filing of Market Returns- Processing of DP POP/Claims- Printing of DP Contract- Mailing to HQ of the DP Contract after DM procures the signature of the respective DP
• Perform activities in support of the Field Force Development Group: - Validation and submission of Fieldwork tally to FFDG- Creation of PR / PO for training activities- Assistance in course thru payments for non-accredited hotels / venues
• Perform activities in support of People & Culture: - Collation and submission to HQ of attendance reports : Leaves, Absences, Overtime, Restday and Holiday work monitoring.- Routing of Employee Movements and Confirmation forms.- Assistance in hiring and collection of pre- employment requirements- Distribution of uniforms and other tools of trade- Compliance to Government Requirements and ensure readiness for unannounced DOLE audits.- Coordination of Employee benefits and concerns with P&C Business Partner : Emergency Loans, Bereavement Notification, SSS Loan notification, HMO concerns coordination.- Assistance in Employee cases document collection and submission to P&C.- Provide administrative Support to P&C Business Partner during branch meetings, trainings, workshops or cascades (both remotely and face to face)- Support EHS protocols : COVID contact tracing protocols; Coordination with Covid Care; Safety Compliances in the branch.
• Perform activities in support of Marketing: - Releasing of prizes if FDS not available- Creation of PO/PR and GRIR
• Other sales support activities that may be assigned from time to time

Who are we looking for:

• Bachelor's degree from a recognized university, preferably in any 4-year course.
• 2-3 years of relevant experience in a comparable role within a multinational FMCG (Fast Moving Consumer Goods) company.
• Basic understanding of sales and distribution, trade marketing, and market research would be advantageous.
• Proficiency in both written and spoken English.
• Competence in MS Office applications (PowerPoint, Advanced Excel, Word). Applied knowledge of SAP is preferred.

What are the next steps?

Thank you for applying! We will make sure to provide you feedback within the next two weeks.