Title:  Documents Control Coordinator

We’re JTI, Japan Tobacco International, and we believe in freedom. 

We think that the possibilities are limitless when you’re free to choose. We’ve spent the last 20 years innovating and creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries, and how we’ve grown from 40 to 4,000+ employees in the Philippines since 2009.
 
But our business isn’t just business, our business is our people. Their talent. Their potential. We believe that when they’re free to be themselves, to grow, travel and develop, amazing things can happen for our business. That’s why our employees, from around the world, choose to be a part of JTI. It’s why 83% of employees feel happy working at JTI, and why we’ve been recognized as INVESTORS IN PEOPLE in the Philippines.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

This position will remain open until filled.

WHAT IS THIS POSITION ABOUT?

The purpose of this position is to process LOA applications and other PEZA-related transactions. In addition, the position will require close coordination with all other departments to ensure on-time application, liquidation, and submission of required reports to PEZA in order to have a seamless operation, ensure compliance, and avoid violation/penalty. 

Simultaneously, all payments made to PEZA must be recorded in the M&D file report and official invoices must be filed correctly for audit purposes

WHAT WILL YOU DO?

• Capable of liaising with PEZA, BOC, C&E Team, Tax Team, Brokers & JTI internal customers, collecting necessary requirements for LOA applications, monitoring approval, informing respective parties in the event of a delay, and providing all required support.
• Close coordination with C&E, the Tax team, and Finance to ensure timely submission of all liquidations and reports to PEZA. 
• Serve as the primary contact between the organization and PEZA. 
• Keeping abreast of changes to PEZA and Customs rules and regulations, that may have an impact on factory operations.
• Managing and establishing procedures with PEZA LIMA/Head Office to expedite processes and ensure compliance through close coordination and regular process alignment.
• Ensure appropriate documentation, timeliness, and information dissemination to all stakeholders.
• Maintain required reports, such as LOA Monitoring, Liquidation, PEZA Ledger, M&D Finance Report, and Key Performance Indicators, to ensure that all transactions are correctly monitored and that data is available for management review when required.
• Responsible for receiving, documenting, and verifying all invoices and receipts for the PEZA.
• Timely processing or reimbursement in accord with actual expenditures to align with Finance Conversion cost monthly updates.
• Supports Logistics Team on reviewing existing process and share ideas on possible improvement. 

WHO ARE WE LOOKING FOR?

• Candidates must possess at least a Bachelor’s/College Degree in Customs  Administration or any related courses.
• Minimum of 1 to 3 years experience working in an Import/Export/Forwarding environment with dealings in PEZA.
• Computer skills (MS Windows & MS Office, preferably intermediate MS PowerPoint / Excel skills)
• English, both written and spoken 

WHAT ARE THE NEXT STEPS?

Thank you very much for applying! We will make sure every candidate will receive a reply within 2 weeks after the application deadline. Should you have any questions, you are welcome to contact Abanto, Bert (Alberto.Abanto@jti.com)