Executive Assistant

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To make a difference with us, all you need to do is bring your human best.

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Learn more: jti.com

Reports to: Factory Lead

Duty Post: Malvar, Batangas

Executive Assistant

Responsible for providing high-level secretarial and administrative support to the Factory Lead & coordination of activities across direct reports of Factory Lead (Management Team – MT), and carry out tasks and requests as instructed. The Personal Assistant works with minimum supervision and handles confidential matters professionally.

As the Executive Assistant, you will:

• Manage the General Manager’s calendar and coordinate meetings or appointments.
• Prepare documents needed for legal formalities (e.g., POA, contracts, permissions).
• Take and distribute meeting minutes.
• Communicate and coordinate with various departments and staff levels on behalf of the General Manager.
• Draft, prepare, and manage correspondence for the Factory Lead.
• Facilitate and process approval forms (leave, travel, expense claims, etc.).
• Maintain organized and confidential filing systems.
• Proactively support business tasks and contribute to a collaborative work environment.
• Follow health, safety, and corporate compliance policies
• Understand potential workplace hazards and required control measures.
• Participate in health and safety training.
• Follow all legal and company safety requirements.
• Report unsafe conditions, incidents, and near misses promptly.

Requirements:

• Diploma in Executive Secretaryship or Business Management/Admin

• At least 5 years of secretarial experience supporting senior management, preferably in an international company.

• Strong command of English (spoken and written)

• Proficiency in MS Office (Word, Excel, PowerPoint) and collaboration tools like MS Teams.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.