Title:  People & Culture Administration Manager

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business. 

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

WHAT THIS POSITION IS ABOUT - PURPOSE

• To lead administrative operations for MJT company in efficient and effective manner, and provide exceptional employee experience in all administrative touch points 

• To lead P&C special projects as and when assigned 

WHAT WILL YOU DO - RESPONSIBILITIES

• Plan, coordinate and manage all administrative procedures and systems.

• Overseeing all administrative activities ensuring that all work processes are maximized for efficiency. 

  • Building Management: office building maintenance, electricity, furniture, air cons condition, generator and office cleaning.

  • Stamp Duty: overview in the process of stamp duty for MJT service agreements and Lease contracts.

  • Security: manage and supervise Administration Assistants to get smooth operation regarding Security guards in their daily routines by assisting Country Security Manager

  • Special Covid Management as per corporate guide on building and employee

• Overseeing and manage associates in the fields of Facility Management regarding office and the incoming/outgoing IA’s housing and stay permit, contract management, travel arrangment, fleet management and front desk. 

• Planning, organize and supervise the office activities and team building arrangements .

• Collaborating with procurement team regarding the review and negotiation process with Hotels to obtain good corporate rate and update.

• Monitoring costs and expenses to assist in budget preparation. 

• Managing office equipment and verifying of admin expenses analyzing accounting and financial data.

People management 

• Recruit, motivate and guide the professional development of the team reporting directly and indirectly to the team. 

Other 

• Manage various tasks and projects as they arise and upon manager’s request.

WHO ARE WE LOOKING FOR - REQUIREMENTS:

• Graduate degree, post graduate degree (preferably in the area of HR) or equivalent

• Demonstrated experience in office, facility and EHS (Environmental Health and Safety) management 

• Experience of leading a high-performing and cohesive team

• Experience managing engagement aspect of Human Resources

• Exceptional communication capabilities with great interpersonal savvy

• Strong critical thinking and problem solving skills

• Demonstrated experience in managing projects successfully within the timeline and budget

• Ability to confidently use Ms Office suites (Intermediate level competency in excel is a must.

• Fluency in English (Both written and spoken)

WHAT ARE THE NEXT STEPS - RECRUITMENT PROCESS:

• Thank you very much for your interest in the role. You are welcome to apply.

• We will make sure every candidate will receive a reply within 2 weeks after the application deadline.