COMMS SPECIALIST & EXECUTIVE ASSISTANT

Communications Specialist & Executive Assistant

In this role, you will organize and manage all factory-related communication activities in close collaboration with the Management team, Market, and GSC Communications team. You’ll also handle daily administrative tasks, support events and visitors, and contribute to building a positive internal culture. Please note that the admin part is the predominant part of the role.

Position

Administration & Support

• Be the go-to person for travel arrangements, accommodation, meeting room setup, and visitor coordination.
• Manage newcomer onboarding (access cards, safety shoes) and maintain visitor records.
• Handle purchasing activities for NPS items, office supplies, and refreshments.
• Coordinate uniform and safety gear orders, cleaning, and propose process improvements.
• Oversee security-related tasks, including purchase orders, key management, and reporting system issues.

Communication & Engagement

• Develop and implement internal communication strategies to keep Factory employees informed and engaged.
• Create content for various channels (printed materials, digital platforms, Business TV, Workplace, SharePoint).
• Coordinate inputs for JTI Group communications and collaborate with GSC and Scandinavia Corporate Communications teams.
• Support the Factory Lead and Management with presentations, reports, and communication projects.

Employer Branding & Events

• Create materials that reflect JTI’s corporate brand and employer image.
• Support internal programs promoting JTI as an employer of choice.
• Organize and coordinate factory events, celebrations, audits, and visits.

Data & Reporting

• Act as an expert in Microsoft tools (SharePoint, Power BI, Teams, Workplace).
• Prepare reports, meeting agendas, and presentations to support decision-making.
• Contribute to IWS implementation by collecting and analyzing data, visualizing targets, and updating communication channels.

Requirements

• Experience matters most: If you have hands-on experience in communications, administration, we want to hear from you- even if your degree is in a different field.
• Ideally, 1–2,3 years in a similar role (FMCG, consulting, or PR agency preferred).
• Education: A university degree in journalism, PR, communications, business administration, or a related field is a strong plus-but not a dealbreaker.
• Strong analytical and presentation skills.
• Excellent command of MS Office.
• Organized and able to manage multiple priorities under pressure.
• Excellent communication and interpersonal skills.
• Good time management and prioritization, performing well under time pressure.
• Discreet and diplomatic, understanding confidentiality needs.
• Pro-active, self-starter, self-motivated person.
• Fluent in English and Swedish (written and spoken); other languages are a plus.

WHAT TO EXPECT: Expect growth opportunities worldwide, continuous development, opportunity to work with different cultures and good compensation package!