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Title:  Office Administration Associate

Job ID:  22317
Country:  USA
City:  Teaneck
Professional area:  Administration
Contract type:  Permanent
Professional level:  Experienced

JTI is a leading international tobacco company with operations in more than 120 countries. We’re the global owner of world-renowned brands such as Winston, the number two cigarette brand in the world, and Camel (outside the US). Our global brands also include Mevius, LD and Natural American Spirit, and we manufacture the internationally recognized Logic e-cigarette brand and Ploom, a major brand in the heated tobacco category. Within the US, we only market and sell the following key brands: Wave, Export 'A', LD and WINGS.
 
Headquartered in Geneva, Switzerland, we employ over 26,000 people across the globe. We were recently awarded Global Top Employer for the third consecutive year and number one Top Employer certification in Europe, Asia and the Middle East. This is recognition of our outstanding talent strategy, energizing culture and commitment to learning and development. 
 
We are a member of the Japan Tobacco Group of Companies. For more information visit www.jti.com

Position Purpose

JTI USA is currently seeking an Office Administration Associate to join our organization. The primary purpose of this position is to provide front desk support, mailing and carrier operation, office supply & maintenance as well as support to the Car Fleet and Administration Manager.

 

This position is based in our Head Office in Teaneck, NJ.

 

Responsibilities

  • Reception / front desk management: Answer and direct incoming calls, greet visitors and vendors. Establish and maintain positive working relationship with external vendors.  Daily mail pick up and distribution, process daily mail and fed ex
  • Office management: order office supplies, ensure office equipment is working properly (copy machines, fax, etc) call repair service as needed.  Maintain kitchen supplies and equipment. Assist with meeting organization (reserve conference rooms/meeting space, equipment, food, and beverage service)
  • Ensure and sustain cleanness of the office premises via dealing with building management and cleaning team. Take care of open space as may be required.
  • Heavy responsibility with SAP/Invoice Payments; process invoices for payment in timely fashion, create and maintain PO's
  • Assist Car Fleet & Administration manager with car fleet duties as needed
  • Proactive and handle a wide variety of situations and tasks involving the clerical and administrative functions of the office

     

    Qualifications & Experience

  • BA/BS degree strongly preferred
  • 2-3 years’ experience providing exceptional customer service level support. Must be able to multi task and work in a fast-paced environment. General office skills and SAP experience a plus. Excellent knowledge, with proven experience of Microsoft Office applications including Microsoft Outlook, Excel, Word and PowerPoint.
  • Fluency in English, with excellent written and oral skills. Additional language will be a plus

     

    Functional Skills

    Excellent communication skills with strong ability to get along and work productively with others. Problem-solving skills and flexibility are required to effectively handle day-to-day activities and issues/problems as they may occur. Excellent time management and organizational skills are necessary due to working on multiple tasks at the same time. Ability to self-motivate.

    Ability to maintain highest degree of confidentiality and diplomacy.

    Well-organized and detail-oriented with the ability to multi-task and a track record of providing exceptional customer service. Strong judgment, decision-making, time management, and prioritizing skills. Must be energetic, positive, outgoing and resourceful.

     

    Benefits
    Enjoy a competitive salary commensurate with the experience and responsibility requirements.
    Excellent employee environment with a competitive benefits package including:

  • Bonus 
  • Annual Merit Increase 
  • Healthcare 
  • Dental 
  • Paid Time Off 
  • 401k Plan + Company Contributions 
  • Life Insurance 
  • Disability
  • Tuition Assistance

     


Nearest Major Market: New York City

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