Administration Manager

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

This position will remain open until filled

Role: Permanent

Reporting to: People and Culture Manager

Administration Manager

The incumbent is responsible for P&C administration operation services (cleaning, canteen, gardening, staff traveling, company car/transportation, assignee's housing/hotel, employee welfare, etc.) in compliance with local legislation and internal company policy/plans with high-quality and timely service. 

As the Administration Manager, you will: 

• Administration 

  • Provide support for P&C administration operations and general administration services of high quality and timeliness, which includes managing employees' uniforms, safety shoes, cafeteria, cleaning services, housing management, and employee transportation. 
  • Lead P&C-related contracts: leasing contracts, IA Housing Management, Domestic Hotel contracts, company car, canteen, cleaning, etc.   
  • Responsible for leading service delivery by contractors for the factory, improving and enhancing the overall performance, and ensuring satisfactory results for the Company & employees.

• Travel Expense Control

  • Power user of the Concur system and handles employee travel and expense matters. 

  • Coordinate with travel agent AMEX for flight booking, travel arrangements, hotel booking, transportation, etc.

• Legal Compliance and Policies
  • Set up and review existing Administration-related policies, procedures, guidelines, and proposed changes if required for improvement in line with Company requirements and compliance with J-SOX, JTI's code of conduct, and local legislation

• Budget Management 
  • Responsible for budget planning for factory general expenses, LE/OL, performing expenditure analysis, and supporting factory audit. Support on the PR/PO process under the general operation services

• Other & Project support
  • Support on factory projects including 5S3R, IMS (ISO), risk assessment implementation, CAPA, and enforcement. Leading in factory administration improvement initiatives. 
  • Support on employee events and social activities assistance. 
  • Manage various tasks and projects as they arise and upon the manager’s request

Requirements: 

• Bachelor’s degree in Business and Management, or any equivalent
• At least 3 years of administrative, general services, or HR admin experience
• Strong project and vendor management skills.
• Able to work in a fast-paced, changing environment with strong attention to detail
• A team player with strong communication and stakeholder engagement skills
• Excellent Chinese and English communication skills

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.