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Title:  GBS Accounts Payable Specialist (Document Management)

Job ID:  74446
Country:  Philippines
City:  Taguig City
Professional area:  Accounting & Finance
Contract type:  Permanent
Professional level:  Experienced

Taguig City, 00, PH, 1630


We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries. But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business.

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.

Learn more:


Department: Finance 

Location: Taguig, Philippines

Reporting to: Accounts Payable CPM

Role: Permanent


What this position is about - Purpose:


Accounts Payable Specialist will capture, track/monitor and store both hard copy documents pertinent to Accounts Payable process such as Invoices, Official Receipts and electronic documents such as PDFs, word processing files and digital images of paper-based content. S/he will act as custodian for hard copy documents stored in the official document storage location assigned as responsibility.
Deliver stable, predictable and reliable core services that meets Service Level Target (SLT) requirements with the Markets/Entities


What will you do - Responsibilities:


  • Document Management tasks (Daily):
    • Receiving, sorting, scanning and archiving of hard copy invoices (and supporting docs as applicable) for markets/countries in scope.
    • Receiving, sorting, scanning and archiving of hard copy Official Receipts (and supporting docs as applicable) for markets/countries in scope.
    • Receiving, sorting, scanning and archiving of Certificate of Withholding Taxes (and supporting docs as applicable) for markets/countries in scope. 
    • Archiving of soft copy documents following statutory/legal requirements and market guidelines.
    • Check incoming vendor documents for compliance to statutory/legal requirements as per GBS documentations, market guidelines and checklists.
    • Send follow up via email or call vendors/stakeholders for necessary documents that are not yet transmitted to GBS.
    • Document retrieval as required by GBS, Markets, and vendors.
    • Document destruction, when applicable, as approved by authorized approvers.
  • Monthly tasks: 
    • Ensure all received documents are validated, scanned, tracked, and filed in accordance with month end closing timelines.
    • Make sure all trackers and reports are updated for vouching of R2R team.
    • Organize monthly update sessions with internal GBS colleagues and CPM for progress discussions and help needed.
  • Control and Compliance to policies & procedures: Ensure compliance to Global Operating Guidelines, policies and procedures. This is achieved by adhering to Corporate policies and procedures, GBS procedures and internal guidelines; and also ensuring that Entities adhere to Corporate and GBS policies and procedures.
  • Analytical and Reporting: Responsible to prepare routine reports and analysis that are high quality, accurate and timely. To prepare additional reports at the request of the GBS Team Leader / GBS CPM, where required. To perform vendor reconciliation and audit confirmations when necessary/requested by Markets.
  • Process improvements: Continuously review current processes and also monitor performance based on KPI/performance metrics being reported on monthly basis in order to identify and discuss with GBS Team Leader / GBS Center Process Manager on the potential areas for improvements.
  • Provide support: To provide assistance and support to the GBS Team Leader / GBS CPM to ensure that the objectives and targets of the team are met. To support other AP Specialists within the team so as to achieve high level of teamwork during document processing and resolving AP related issues. Where required, to participate and provide support in cross functional activities within the GBS, Corporate and GBS projects and initiatives


Who are we looking for - Requirements:


  • A Bachelor / University Degree in Accounting & Finance or equivalent
  • At least 2 years of experience in Document Management related role
  • Experience in document management specifically related to accounts payable and similar capacity in finance shared services
  • Fresh graduates are welcome to apply
  • Experience in government statutory document is an advantage
  • SAP experience ins a plus
  • Proficient in MS Office applications
  • An excellent communicator with good command of the English language; knowledge in other languages of the countries within GBS scope is a plus
  • Has strong analytical skills, organized, detail-oriented and has a sense of accountability
  • Amenable to work on Day shift 
  • Willing to work in West McKinley Taguig (at least 3x a week)


What's in it for you?


  • Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance
  • Receive cash allowances such as meal and transport allowance
  • Flexible working arrangements
  • Have access to over 200 company training
  • Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
  • Experience the culture of an Investors in People certified company
  • Find out why 9 out of 10 employees recommend us to a friend.
  • Understand why 9 out of 10 employees say they feel free to be themselves.


Job Segment: Accounts Payable, Compliance, Document Management, Manager, SAP, Finance, Legal, Technology, Management

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