Site Management & Admin. Assistant (m/w/d) / (ETV 20)

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

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Learn more: jti.com

Please, apply till February 5th, 2026

Role: Temporary till 31.01.2027

Starting Date: as soon as possible

ETV: 20

Location: Trier

Reporting to: Site Management & Administration Manager

Contact: Anne Müller

Site Management & Administration Assistant (m/f/d)

In this role you will support TPDC and TTDC department members and other clients in D30 by providing administrative support to both locally and remotely managed staff ensuring that business needs are met efficiently throughout every stage of their lifecycle.

Position:

As Site Management & Administration Assistant in the TPDC department, you will:

• Resolve and handle administrative tasks and inquiries related to office infrastructure and employee services
• Perform procurement of office and other supplies for the entire D30 building and follow up on goods receipt and on invoice settlements
• Coordinate and execute sample shipments for our clients and handle export control requirements 
• Responsible for support of travel arrangements balancing travel cost and duration in compliance with JTI company travel policy
• Organize internal and external meetings, conferences, and events. Assist international guests with invitation letters and other preparations, such as meeting service, hotel, taxi and dinner arrangements
• Support TPDC and TTDC in D30 in incident investigations, participate in on‑site EHS activities such as inspections, safety walks and assessments, contribute to ASA meetings and deliver safety onboarding for new employees. Ensure functionality of first aid equipment for TPDC.

Requirements:

• Commercial education
• Proven experience in a similar administrative or coordination role is a strong asset
• Excellent communication skills
• Team spirit as well as high service orientation
• Open minded and positive attitude, strong social competencies
• Cultural awareness and the flexibility to work effectively across different mentalities
• Ability to work under stress as well as to adapt quickly to new situations
• Sound knowledge of software applications, mainly MS Office and SAP
• Proficient language skills in English, any other language advantageous.

Next steps:

After applying via People Central with your application documents (motivation letter + CV), please anticipate the following steps: Contact by e-mail or phone by recruiter > Interview > Feedback. Each step may vary by role type. 

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. We are committed to providing reasonable accommodation and adjustments to applicants with special needs. If you require any accommodations, please let the Recruiter know during the selection process.

Please note that your line manager will immediately receive an automatic notification as soon as you have submitted your application via the system. We therefore recommend informing your manager about your application at an early stage. 

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.