Executive Assistant
TONGI, BD, 1710
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Reporting to: Factory Lead
Location: Tongi, Bangladesh
Executive Assistant
We are looking for a proactive and detail-oriented Executive Assistant to support the Factory Lead and the factory management team at our Global Supply Chain (GSC) operations in Tongi, Bangladesh.
This role plays a critical part in ensuring the smooth and efficient running of factory operations through high-quality administrative support, coordination, communication, and organization. The Executive Assistant will work closely with senior leaders, internal teams, and external partners, supporting daily operations as well as key events, reporting, and international engagements.
As the Executive Assistant, you will:
- Provide comprehensive administrative support to the Factory Lead and members of the factory management team, including calendar management, meeting coordination, and preparation of materials.
- Support internal and external communications, including written and verbal translation and interpretation between English and Bengali as required.
- Collect, consolidate, and summarize monthly departmental reports and prepare presentations, reports, and official communications.
- Organize and coordinate internal events, celebrations, and engagement activities in collaboration with People & Culture teams and external partners.
- Manage domestic and international travel arrangements for factory leadership and visitors, including flights, accommodation, ground transport, and visa or invitation documentation.
- Support VIP visits by coordinating schedules, agendas, meetings, and logistics for both on-site and off-site engagements.
- Handle expense tracking, per diem claims, and travel and expense reporting for the Factory Lead.
- Maintain accurate records, files, and documentation in line with company policies and procedures.
- Participate in factory initiatives such as continuous improvement, energy management, EHS activities, and internal communication programs.
- Ensure full compliance with JTI Environment, Health, Safety, and Quality (EHSQ) policies and procedures.
- Take on additional administrative tasks and special projects as assigned by management.
Who We're Looking For
- Bachelor’s degree from a recognized public or private university.
- Minimum of 2 years of experience in general administration, executive support, or a similar role, ideally within a manufacturing, industrial, or multinational environment.
Skills & Competencies
- Strong organizational and time management skills, with the ability to manage multiple priorities.
- Excellent communication skills, with confidence interacting with senior leaders and diverse stakeholders.
- Proficiency in Microsoft Office applications (PowerPoint, Excel, Word).
- Ability to handle confidential information with discretion and professionalism.
- Willingness to be flexible and provide support outside standard working hours when required, particularly during peak periods or VIP visits.
Language Requirements
- Fluency in both English and Bengali, written and spoken, with the ability to translate and interpret when needed.
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
