Administrative Assistant (People & Culture)

• Provide administrative and operational support to P&C Leadership through calendar management, meeting coordination, preparation of presentations and reports, and follow-up of key deliverables.
• Maintain and coordinate the P&C calendar, aligning activities, programs, meetings, and key initiatives across multiple stakeholders and workstreams.
• Coordinate procurement and expense-related activities for the P&C function, including vendor payments, budget tracking, documentation, and compliance with company policies and governance standards.
• Support the onboarding and day-to-day management of P&C vendors, ensuring timely processing of contracts, documentation, payments, and service requirements.
• Support the planning and execution of employee engagement activities, internal events, and other People & Culture initiatives, ensuring smooth logistics and communication.
• Partner with stakeholders across the business, including Finance, Procurement, and functional teams, to ensure efficient execution of P&C priorities and seamless service delivery.
• Maintain accurate records, documentation, and audit trails while safeguarding the confidentiality of sensitive information.
• Identify opportunities to improve processes, streamline ways of working, and support the adoption of digital tools and AI-powered solutions that enhance team productivity and employee experience.

Requirements:

• Bachelor's degree or equivalent
• 1–2 years of experience in HR operations, administration, or coordination roles
• Strong organizational and coordination skills with high attention to detail
• Effective communication and stakeholder management abilities
• Tech-savvy, with the ability to adopt digital tools and leverage AI-powered solutions to improve efficiency
• Ability to manage multiple priorities in a dynamic environment
• Proactive, solutions-oriented, and service-driven mindset
• Comfortable working with sensitive and confidential information