Regional Sales Administrative Associate (Admin Assistant)

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Learn more: jti.com

Duty Post: Isabela, Cagayan Valley

Work Arrangement: Field-Based / Office-Based

Department: Sales

Contract Type: Fixed-term

Regional Sales & Administrative Associate (Administrative Assistant)

The Regional Sales & Administrative Associate serves as the primary administrative and operational support for the branch sales organization. The role is responsible for managing reports, documentation, expense processing, employee records coordination, branch administration, and communication between field teams and various company departments. While supporting sales operations, the position is largely focused on administrative coordination, ensuring that branch activities, employee requirements, financial processes, and office operations run efficiently.

The role works closely with Sales, People & Culture, Marketing, Distributor Management, and other support functions to maintain organized processes, accurate documentation, and seamless day-to-day branch operations.

As a Regional Sales & Administrative Associate, you will:

• Prepare reports, presentations, and administrative documents required by the Area Sales Manager and branch leadership.
• Provide day-to-day administrative support to branch operations, ensuring timely completion of documentation and records management.
• Manage office supplies, pantry inventories, branch consumables, and other administrative resources.
• Process branch expenses, reimbursements, revolving fund liquidations, and administrative financial transactions.
• Coordinate travel bookings, meetings, training sessions, workshops, and company events.
• Maintain branch organizational charts, territory maps, vehicle records, and other operational databases.
• Support People & Culture activities, including attendance monitoring, employee movement documentation, onboarding requirements, and employee concerns.
• Assist in compliance-related activities, government requirements, audits, and branch documentation management.
• Provide administrative support for distributor management activities, sales projects, and field force development initiatives.
• Coordinate with multiple stakeholders to ensure smooth communication and execution of branch administrative processes.

Requirements:

• Bachelor's degree in Business Administration, Management, Marketing, Human Resources, or any related discipline.
• At least 2-3 years of experience in administrative support, office administration, sales administration, or related functions.
• Experience supporting multiple stakeholders and managing administrative processes in a fast-paced environment.
• Strong organizational and coordination skills with keen attention to detail.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Experience in SAP or other enterprise systems is an advantage.
• Ability to manage multiple priorities, deadlines, and administrative requirements simultaneously.
• Highly proactive, organized, and customer-service oriented.

What to Expect?

• Play a key role in keeping branch operations organized, efficient, and compliant through strong administrative support.
• Work closely with Sales, People & Culture, Marketing, and cross-functional teams across the organization.
• Gain exposure to sales operations, employee administration, financial coordination, and business support processes.
• Develop expertise in stakeholder coordination, reporting, documentation management, and operational support.
• Join a collaborative environment where organization, accuracy, responsiveness, and attention to detail are highly valued.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.