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Title:  Coordinator, CA&C, Legal, IT & Security

Job ID:  49764
Country:  Russian Fed.
City:  Moscow
Professional area:  Corporate Affairs & Communications
Contract type:  Temporary
Professional level:  Graduates
Description: 

 

We’re JTI, Japan Tobacco International and we believe in freedom. We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries.

But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel and develop, amazing things can happen for our business

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

 

COORDINATOR, CA&C, LEGAL, IT & SECURITY

WG4, Moscow HQ based, temporary, reporting to CORPORATE AFFAIRS & COMMUNICATIONS VP, RUS

 

To provide administrative support to CA&C, Legal, IT & Security departments.

To support, coordinate, manage on-going departments related issues, as well as to support all departments’ employees in their daily activities. To support departments’ events.

 

MAIN REQUIREMENTS: 

  • Higher education (graduates are welcome as well);
  • Level of English – Intermediate (spoken & written);
  • 1+ year administrative work experience (HR, recruiting agency, event management, tourism, secretary, etc.);
  • PC-literate (Word, Excel, PowerPoint);
  • Strong communication skills;
  • Proactive approach;
  • Organization & planning skills;
  • Attention to details.

 

JOB RESPONSIBILITIES: 

  • Manage document workflow processes across the departments according to stated deadlines and in line with Policies and Procedures of the company (agree, initiate and provide timely approval of the contracts and addendums with external suppliers in Contract Approval System, work with closing documents);
  • Budget control, proper planning and coordination, ensuring timely budget spend;
  • Work in and support the colleagues in working with SAP, SDG, Concur, MyJTI etc.;
  • Organize conferences, workshops, meetings for the departments. Provide administrative support during business meetings such as conference rooms’ reservation, coffee breaks’ order, transfers’ arranging;
  • Support colleagues’ ad hoc requests (Security passes, acknowledgement forms signing across the departments, order of materials for daily work, making presentations, etc);
  • Manage process of the company orders’ registration (registration, signing, consolidation and archiving of the orders);
  • Work with incoming and outcoming mail and correspondence in accordance with the deadlines and follow-up dates: sorting, recording and distributing;
  • Serve as a liaison with other departments for consolidating and distributing information;
  • Provide employees from other departments and external people with (and receive from them) appropriate required information/documents.

19-Apr-2021


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