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Title:  Training Administration Specialist - Malvar, Batangas (Fixed Term Contract)

Job ID:  60782
Country:  Philippines
City:  Malvar
Professional area:  Human Resources
Contract type:  Fixed Term
Professional level:  Experienced

Malvar, BTG, PH, 0000



We’re JTI, Japan Tobacco International and we believe in freedom.


We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our consumers to choose from. It’s how we’ve grown to be present in 130 countries. But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe when they’re free to be themselves, grow, travel, and develop, amazing things can happen for our business. 

That’s why our employees, from around the world, choose to be a part of JTI. It’s why 9 out of 10 would recommend us to a friend. And why we’ve been awarded Global Top Employer status, six years running.

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. (Learn more: jti.com)


Please apply till October 31, 2021, COB

Local applicants are welcome.

Department: People and Culture (Human Resource)

Location: Malvar, Batangas
Reporting to: P&C OD and LR Manager
Role: 1 Year Fixed Term Contract





The purpose of this position is to provide support in the implementation of the training arrangement and documentation in JTI. The position likewise requires strong coordination with other departments, vendors, and JTI colleagues in order to roll out the training programs. Aside from the training function, the incumbent is expected to ensure the compliance of employees to the code of discipline by promoting awareness of the rules and regulations through any available channel of communication.




  • Ensures the timely implementation of planned training based on the annual plan and ensures that all logistical requirements of local training are prepared ahead of time including but not limited to the training registration/enrollment, arrangement of venue, meals, materials, transportation, and accommodation. In cases that a contract from the vendor is necessary, it should be reviewed by Legal.
  • Coordinates processing of visa applications, cash advances, flight, hotel, and transfer bookings of employees being sent out to other JTI entities for training. 
  • Organizes the New Employee Orientation Program by sending out calendar invites to trainers. At the same time, conducts the orientation about the Company.
  • Prepares PR for all training and labor relations-related transactions and executes GR before the cut-off set by Market Finance to generate the actual training costs per month.
  • Regularly updates Learning Management System through the creation of MyJTI requests in coordination with GBS Manila.
  • Ensures that all training forms and documentation such as but not limited to training attendance sheets, training evaluation and effectiveness, instructor's feedback are properly implemented and well maintained.
  • Ensures that employees' training records are well maintained and updated such as the training attendance, training hours, and training certificates. Prepares training reports such as but not limited to monthly training hours, training cost, training completion, and evaluation reports. 



  • A bachelor's degree in Behavioral Science or Psychology or relevant courses
  • At least 3 years of work experience gained in a manufacturing set-up.
  • Background or experience in training
  • Good in both written and oral communication.
  • Proficient in MS office application.
  • Patience in terms of documentation - Organized training and documents (Documentation)
  • Interpersonal skills (Communicate at all different levels)

  • Communication skills

  • Analytical skills (Training effectiveness Analysis)

  • High presence of mind

  • Assertive and Pleasing personality



  • Have access to over 200 company training
  • Well-being programs for employees
  • Opportunities for your career growth
  • Recreational facilities in the office - Videoke, billiard and table tennis
  • Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
  • Experience the culture of an Investors in People certified company
  • Find out why 9 out of 10 employees recommend us to a friend.
  • Understand why 9 out of 10 employees say they feel free to be themselves.



  • Thank you very much for your interest in the role. You are welcome to apply.
  • We will make sure every candidate will receive a reply within 2 weeks after the application deadline.


Job Segment: Curriculum, Training, Compliance, Labor Relations, Employee Relations, Education, Operations, Legal, Human Resources

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