LEGAL & COMPANY SECRETARIAL ASSOCIATE
KUALA LUMPUR, MY, 50490
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
What will your story be? Apply now!
Learn more: jti.com
Please apply until November 1, 2025
Legal & Company Secretarial Associate
The role is expected to provide administrative and secretarial support for the Legal Department and Corporate Affairs and Communications Department, managing documentation, budgets, meetings, and corporate secretarial matters. It also supports legal training, dispute management, and cross-functional collaboration, with additional responsibilities for team oversight and ad hoc projects as needed.
As the Legal & Company Secretarial Associate under the area of Legal, you will:
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Provide administrative and confidential secretarial support to ensure smooth operations of the Legal Department and its projects.
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Manage external legal counsel, service providers, purchase requisitions, budgets, and payments.
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Serve as focal point for corporate secretarial matters, including statutory filings, records management, and drafting resolutions.
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Support creation and dissemination of legal training materials and manage legal platforms (SharePoint, DocuSign, CLM, etc.).
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Handle dispute management tasks such as documentation, court schedules, and coordination with external counsel.
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Collaborate with Corporate Affairs, Communications, and Compliance teams to enhance cross-functional efficiency.
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Oversee team development and handle ad hoc tasks or projects as assigned
Requirements:
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Diploma in Secretarialship, Business Management, or Administration.
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2–4 years of experience as an associate or secretary supporting senior management.
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Candidates with paralegal certification or experience working in a law firm will have an added advantage.
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Experience in company secretarial or administrative roles is preferred.
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Fluent and well-spoken in English and Bahasa Malaysia, with proficiency in MS Office and SAP.
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Strong interpersonal, communication, and organizational skills; able to manage multiple priorities with confidentiality and attention to detail.
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Knowledgeable in SAP processes, particularly in creating PRs, IOs, and MIGO/GRIR to support efficient departmental workflows.
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
