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Title:  Office Administration Specialist

Job ID:  22949
Country:  Vietnam
City:  Ho Chi Minh City
Professional area:  Human Resources
Contract type:  Permanent
Professional level:  Experienced

Japan Tobacco International (JTI) is a leading international tobacco company with operations in more than 120 countries. Headquartered in Geneva, Switzerland, we employ over 45,000 people across the globe. We were recently awarded Global Top Employer for the fourth consecutive year and number one Top Employer certification in Europe, Asia and the Middle East. This is recognition of our outstanding talent strategy, energizing culture and commitment to learning and development. We are a member of the Japan Tobacco Group of Companies.

For more information, please visit us at


Job Description:

Task 1: Reception Services

  • Handle in-coming calls and walk-in visitors/ employees professionally.
  • Receive incoming mails in and deliver to employees with tracking on daily basis.
  • Request couriers and send daily outcoming domestic and international mails.
  • Keep front desk and office area neat and tidy.


Task 2: Office Administration

  • Supervise tea ladies on working time and performance
  • Maintain office equipment in good working conditions and repair/change where necessary
  • Manage stock and purchase office supplies/ greeneries
  • Manage contracts, check weekly/ monthly debit and on time payment for all admin services such as office/car rental, taxi, air ticket/hotel/visa, courier, telephone, Internet, etc.
  • Build and manage admin budget and expenses
  • Assist Purchase Request/ Order creation for back-office departments including HR, Finance and Corporate Affairs & Communication.
  • Perform other administrative tasks to employees including preparing for new comers, organizing office lunches/snacks/quarterly birthday.


Task 3: Others

  • Support the company events or activities.
  • Provide ad-hoc supports if necessary.


Job requirements:

  • University graduate or equivalent.
  • At least 1-2 years of related experience in multinational company.
  • Good organizing & planning skills.
  • Service and customer-oriented mindset.
  • Ability to multi-task with effective time management.
  • Good negotiation skill.
  • Patience and detail-oriented.
  • Have interest in working with systems.
  • Good command of English & computer skills (Excel, Word, Power Point).


Note:  Please be informed that we will contact only shortlisted candidates within 3 weeks as of the application date. Thank you for your understanding.

Job Segment: Front Desk, Administrative