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Title:  Logistics and Supply Chain Manager

Job ID:  24622
Country:  Vietnam
City:  Ho Chi Minh City
Professional area:  Accounting & Finance
Contract type:  Permanent
Professional level:  Experienced

Japan Tobacco International (JTI) is a leading international tobacco company with operations in more than 120 countries. Headquartered in Geneva, Switzerland, we employ over 45,000 people across the globe. We were recently awarded Global Top Employer for the third consecutive year and number one Top Employer certification in Europe, Asia and the Middle East. This is recognition of our outstanding talent strategy, energizing culture and commitment to learning and development. We are a member of the Japan Tobacco Group of Companies.

For more information, please visit us at www.jti.com.


Job Description:

  • Purchase and Importation of Leaf & Non-Tobacco-Materials (NTMs)

- Close liaison with Supply Chain planning & Central Procurement to ensure monthly orders of Leaf & NTMs are made to fully reflect market Finished Goods (FG) demands & business sensitivities, and yet at optimum lot size & costs.

- Ensure on-time arrival of NTMs, smooth customs clearance to avoid demurrage fees and/or delayed production, via understanding the local import practices, coordinating with Central Procurement, Factory and external stakeholders (e.g. Custom).

- Timely update & flag-up potential issues, preferably with recommended solutions.

- Contribute towards the overall objectives of having FG demands sufficiently supplied to maximize business opportunities at minimized costs.



  • Finished Goods production & deliveries

- Responsible for monthly production planning, ensure safety inventory levels at factory & distributors warehouses yet to balance with stock freshness and minimized write-offs (via regular stock aging analysis & allocation).

- Act as privileged point connecting internal cross-functions with external stakeholders (supply capacity, e.g. setting priorities for customs clearance, working with factory on arrangement of working shifts & manual labors, etc. )

- Ensure stock deliveries from factory to Distributors warehouses are carried out in a timely manner (avoiding Out-of-Stock situations), at optimal costs and with appropriate freshness.

- Frequently review and propose actions to improve logistics quality & costs (truck load, routines, service quality, end-to-end package synergies, etc.)


  • Inventory management and Warehouse Management

- Inventory Management administration: Monthly & Quarterly stock counts, FG destruction, factory visits, ensuring proper documentation & procedures in place for internal control & internal audit.

-  Frequently review and propose actions to correct and/or improve the storage quality of  warehouses (e.g. hygiene, loading, temperature, humidity, security, etc.)

- Initiate & support Quality Control projects to ensure product quality during warehousing & transportation.

- Monthly & quarterly reports: Weekly consolidated inventory, Closing inventory, Management presentation, Transfer price validation, etc.

  • Contract Management

- Initiate and/or follow up with relevant stakeholders on the facilitation & maintenance of related legal contracts and licenses, including but not limited to: Master supplemental contract renewal, material contracts, importation quota renewal/ extension, machine license renewal, transportation & warehousing contract renewal, etc.

  • Budget & cost optimization

- Bi-annual budgeting; on-going optimization of logistics operation costs (incl. air/ sea transportation, insurance, warehousing)

- Monitor & re-design, where applicable, the distribution network of FG to optimize distribution costs;

- On-going identification of cost saving opportunities, for example via localizing the sources of raw materials/ NTMs, maximizing truck utilization, fully utilizing FTA program.

  • Other tasks:

- Closely liaise with internal Finance sub-functions to achieve overall business objective as a team (e.g. with  Financial Planning & Analysis (FP&A) for financial impact assessment & budget, Internal Control for compliance, Accounting for Costing, PPO for vendor sourcing)

- Contribute and/or lead ad-hoc projects/tasks as assigned by the CFO (direct report)





-Bachelor degree, preferably with Logistics

-Minimum of 4 years’ experience in Supply Chain Finance / Logistics, ideally within the FMCG industry

-Strong understanding of Customs regulations, import/export practices

-Inventory Management (quarterly stock-takes, destruction, factory visits)

-Warehouse Management (storage condition maintenance & improvement)

-Project Management skills (to initiate, follow through and drive processes)

-Modelling skills are helpful to understand & support analysis of Leaf/NTM ordering, FG production & inventory management.

-Business & commercial acumen are critical to provide supply chain/logistics analysis & recommendation

-English fluency, MS Office (Power Point and Excel a must)


Note:  Please be informed that we will contact only shortlisted candidates within 3 weeks as of the application date. Thank you for your understanding.

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