R&D ASSISTANT (10 months contract)

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Local Applicants welcome

Position: INTERIM for 10months
Location: Geneva, Switzerland
Department: Research & Development
Reports to: R&D Planning Director

Research and Development Assistant (F/M/D)(10months contract)

About the position:

As an R&D Assistant, you will provide high-quality administrative, organizational, and coordination support to R&D senior management and team members in Geneva. You will ensure the smooth execution of day‑to‑day operations, act as a key interface with internal and external stakeholders, and handle confidential information with absolute discretion.
This role is ideal for someone who thrives in a fast-paced international environment, enjoys multitasking, and takes pride in delivering excellence.

What will you do?

1. Meeting, Event & Project Support

• Organize internal and external meetings, events, and conferences (logistics, agenda preparation, materials, communication, catering)
• Produce presentations, reports, charts, and other business documents
• Support the creation and execution of internal surveys and reporting tools

2. Travel & Expense Coordination

• Manage business trips for R&D teams: flight/hotel bookings, transfers, visas
• Handle travel reimbursements and support employees with Concur issues or training

3. IT, Communication & Digital Support

• Liaise with IT to manage service requests, troubleshooting, and system access
• Maintain distribution lists, Workplace groups, SharePoint Online and Teams sites
• Prepare/publish internal posts and support the creation of professional documents aligned with JTI brand guidelines

4. Purchasing & Vendor Management

• Support procurement activities (vendor creation, purchase requisitions, goods receipts, invoice follow-up)
• Coordinate with GBS P2P, Accounting, IT, and suppliers to resolve issues

5. Onboarding & Offboarding

• Coordinate equipment, application access, badges, travel, and documentation for new joiners, movers, and leavers
• Support credit card requests and Concur setup

6. Sample Storage & Logistics

• Manage sample storage space, documentation, and destruction procedures
• Prepare proforma invoices and support shipping/customs activities
• Handle office supplies, printing, archiving, and subscriptions

Key Skills & Qualifications  

• Commercial school diploma or equivalent, University degree is an asset
• At least 3 years of administrative/secretarial experience in an international corporate environment
• Experience supporting management-level stakeholders
• Fluent English and French (both written and spoken). Additional languages are an advantage
• Excellent command of MS Office (Word, PowerPoint, Excel, Outlook).Experience with SAP and Concur.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal skills.
• Highly accurate, proactive, and adaptable with strong problem-solving abilities.
• Ability to manage sensitive information with discretion.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.