Reception and Office Administration Associate

At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.

To make a difference with us, all you need to do is bring your human best.

What will your story be? Apply now!  

Learn more: jti.com

Reception and Office Administration Associate

(fixed term – min. 12 months)

Position

Be the heartbeat of our office and a key partner to People & Culture. You’ll keep operations smooth, elevate employee experiences, and help our leaders stay one step ahead.

Responsibilities

• Leadership & office excellence
• Orchestrate leadership calendars, meetings, and key touchpoints end-to-end
• Own travel arrangements with a keen eye on budget and travel agency coordination
• Keep reception and office operations running flawlessly (visitors, mail, supplies, suppliers

• People & Culture champion
• Drive admin and logistics for P&C activities (from documentation to vendor coordination)
• Coordinate internal communications and keep stakeholders aligned and informed
• Power our Learning & Development agenda (session logistics, calendars, attendee comms, materials)
• Support external Employer Branding projects (events, fairs, partnerships, on-site activations)

Requirements

• 1+ year in a similar role
• University degree
• Fluent English, and Russian as a plus
• Perfect organization and communication, event logistics savvy, high discretion and accuracy

What to expect?

• Positive team culture and an environment where your ideas are valued
• Over 200 professional training opportunities to help you grow
• Hybrid work model: 50% from home, 50% in the office 
• Flexible hours that fit your lifestyle 
• Easy commute: office conveniently located
• Be part of a global, people-first company recognized as a Top Employer in Moldova for 12 years in a row
• You will have access to a wide variety of benefits, including an annual bonus, reliable medical and life insurance, meal tickets (plus delicious food at our on-site restaurant), an employee assistance program (free psychological, financial, and legal counseling), an optional private pension plan, flexible benefits... and plenty more perks you’ll love! 

Are you ready to join us? Build your success story at JTI. Apply now

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.