FACTORY LEAD ASSISTANT

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To make a difference with us, all you need to do is bring your human best.

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Factory Lead Assistant

The Executive Assistant to the Factory Lead provides comprehensive administrative and executive support to ensure the effective management of factory operations. This role serves as a key coordination point between the Factory Lead and internal and external stakeholders, supporting strategic initiatives, operational priorities, and administrative requirements with a high degree of professionalism, confidentiality, and efficiency.

Position: 

Executive and Administrative Support

• Manage the Factory Lead’s agenda, appointments, travel schedules, and correspondence.

• Prepare, review, and edit documents, reports, and presentations to ensure accuracy and quality.

• Coordinate meetings, including agenda preparation, minute-taking, and action item tracking.

• Maintain strict confidentiality of sensitive information and ensure professional handling of all communications.

Operational Coordination

• Ensure proper documentation and record management for all factory-related administrative functions.

• Track and follow up on key projects and initiatives, providing regular progress updates to the Factory Lead.

• Manage communication platforms for factory internal and external campaigns, event calendars, and the weekly brief to global functions.

• Support the execution and monitoring of factory operational plans and performance metrics.

• Assist in coordinating audits, external visits, and compliance-related activities.

Stakeholder Management and Communication

• Act as a liaison between the Factory Lead and internal departments, ensuring timely communication and information flow.

• Support the coordination of factory visits, management reviews, and internal events.

• Draft and distribute internal communications, announcements, and reports as required.

Process and Efficiency Improvement

• Identify and recommend opportunities to improve administrative systems and processes.

• Ensure alignment of administrative practices with company policies and standards.

• Provide proactive support in managing priorities and anticipating operational needs

Requirements:

• Bachelor’s degree in Business Administration, Industrial Management, or a related field.

• Minimum 10 years of experience in administration, including at least 5 years in a multinational company.

• Strong command of both English and Arabic (written and verbal).

• Strong communication and interpersonal abilities – able to handle diverse situations diplomatically and confidentially.

• Good analytical and data handling skills.

• Exceptional organizational and multitasking abilities, with attention to detail.

• Ability to work independently and manage multiple priorities under pressure.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), MS Teams, and SAP.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.