Title:  Payroll & Office Administration Manager

We are JTI, Japan Tobacco International, and we are present in 130 countries. We have spent years innovating, creating new and better products for the consumers to choose from. This is our business. But not only. Our business is our people. Their talent. Their potential. We believe that when they are free to be themselves, and they are given the opportunity to grow, travel and develop, amazing things can happen.

That’s why our employees, from around the world, choose to be a part of JTI. It is why 80% of employees feel happy working at JTI. And why we’ve been awarded Global Top Employer status, ten years running. 

So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

What is this position about?

You will serve as the single point of contact for payroll-related inquiries. You will also be ensuring timely & accurate payroll processing, efficient functioning of the office, optimizing administrative costs, preparing and implementing administrative procedures, supervising the reception, maids, and messenger work. The aim of the role is to contribute to the achievements of business objectives by efficiently managing the entire office, EHS, and vendor management process. Additionally, you will report, create, and maintain a pleasant, ergonomic, and efficient work environment to ensure high levels of organizational effectiveness, communication, and safety. 

What will you do?

• Office Operations & Administration: Ensure smooth operation of JTI Thailand office management function to ensure positive and professional working environment at company's premises in partnership with landlord. Develop and maintain all office-related policies and procedures in line with local legislation and JTI standards. Monitor office equipment service agreements by ensuring timely renewal and negotiation of rates in collaboration with Procurement. Propose relevant programs in the Office Admin area needed for further organizational development. Management and administration of Corporate credit card-related matters.
• Payroll Management: Process monthly payroll in accordance with the employment agreement and in line with Ministry of Labor requirements. Align and collaborate with P&C Business Partner, Finance, and payroll vendor to ensure the timely and accurate processing of wages. Communicate with banking partners and seek internal approval for all transactions.
• Environment, Health & Safety: Establish and maintain EHS programs and activities: coordinate the activities connected with health and safety area, reporting of EHS section of AP/SP, EHS quarterly reports and implementation of other global/local EHS projects and activities being under P&C responsibility. Act as a first point of contact and coordinate all activities connected with EHS. 
• Fleet Management: Partner with Fleet Vendor and Drivers agency for optimum service and competitive rates. Modernize fleet policy and ensure compliance with all guidelines. Facilitating vehicle administration of parking and allowances and petrol cards related to the fleet. 
• Compliance & Reporting: Maintain employee records confidentially in compliance with privacy laws. Work collaboratively with GBS to maintain and keep employee data updated. Ensure the accuracy of reporting for internal / external audits. Provide employees statistic reports to People & Culture Director as needed. 
• People management: Supervise office staff, including maids, messengers, and receptionist, to ensure continued performance, engagement, and development. 

Who are we looking for?

• Has at least 5 years of relevant work experience in office operations administration functions. With previous experience in payroll or accounting.
• Energetic, positive individual who is meticulous and well organized. Self-starter, independent, flexible, and team player with good interpersonal skills.
• Fluent in Thai and has good command of English language is an advantage
• Advanced Microsoft Office skills.
• A person experienced in handling a wide range of payroll and office operations-related tasks and able to work independently with little supervision. Enjoying the challenges of supporting an office of diverse people.

What's in it for you?

• Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
• Experience the culture of an Investors in People certified company
• Find out why 9 out of 10 employees recommend us to a friend.
• Understand why 9 out of 10 employees say they feel free to be themselves.

What are the next steps?

Thank you for applying! You will receive feedback on your application within the next two weeks.