Title:  Distribution Specialist (Fixed-term)

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So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea. 

Learn more: jti.com

Location and Work Setup: Taguig City / Hybrid

Department:  Logistics & Importation

Reporting to:  Logistics Operations Manager

Contract Type: Fixed-term

WHAT IS THIS POSITION ABOUT? 

The position will be responsible for the coordination of 3PL warehousing and transport service requirements of the business for Luzon/GMA and VISMIN, from the time finished goods are released from the factories and transported to the 3PL warehouse, up to the shipment of the said FG (Finished Goods) to Distributor Partners and DSO branches.  One coordinator will focus on Warehousing, and the other will focus on Transport. Both of them will work as a team to ensure 3PL 
Operations will enable the success of sales (stock availability) and finance (inventory accuracy).

WHO ARE WE LOOKING FOR? 

• Possess a Degree in BS Industrial / Management Engineering or Business Administration preferably in Supply Chain Management, Engineering, Finance, or equivalent. 
• Experience in Supply Chain (end-to-end) or Transport Management is an advantage.
• Minimum 3 years experience in logistics/warehousing and transportation or supply chain (end to end) in a sales and distribution environment of a FMCG (Fast Moving Consumer Goods) industry.  Experience in Third Party Logistics is an advantage.
• Able to speak and write English well
• Advanced MS Excel skills
• SAP knowledge would be advantageous.
•  Has good process and people management.  
• Results-oriented and keen on details
• Should be resourceful and have high problem-solving skills.

WHAT WILL YOU DO? 

• EFFICIENT AND TIMELY COORDINATION ON THE WITHDRAWAL OF FINISHED GOODS FROM THE FACTORY
  • (from a PEZA zone, Contract Manufacturing Agreement with JTI AMC)
    • 100% alignment with JTI AMC Customer Service and JTIP FG Importation Team, where required documentation and SAP postings are properly done from their end
    •  Ensure to follow through on 100% compliance with government document requirements like NTA application and BIR ATRIG application, which the JTIP FG Importation Team does
    • Ensure to follow through on 100% compliance on payment requirements to the government (Bureau of Customs - Malvar) with PEZA 8106 document on all pullouts, which the JTI AMC Team does
    • Timely pullout (technical importation) and delivery of Finished Goods (FG) must be properly coordinated with 3PL up to receiving in the 3PL warehouse 
    • Zero incidence of out-of-stock (OOS) in central or branch warehouses due to late pullout of FG which are available in AMC Factory
  • (from a PEZA zone, Consignment Manufacturing Agreement with JTI AMC)
    • Ensure to coordinate on 100% alignment of required documentation from the factory
    • Ensure 100% compliance on government document requirements like PEZA 8106 during pullout
    • Timely delivery of Finished Goods (FG) must be properly coordinated with 3PL up to receiving in the warehouse 
    • Zero incidence of out-of-stock (OOS) in central or branch warehouses due to late pullout of FG which are available in AMC Factory
• EFFICIENT AND EFFECTIVE COORDINATION OF 3PL OPERATIONS
  • Ensure 3PL implements generally accepted good warehouse practices 
  • Ensure FIFO policy is implemented (all exceptions will be with approval documentation)
  • Maintain accurate inventory records and timely report submission 
  • Ensure proper management of Inventory Ageing to avoid spoilage. In the case of BO, proper monitoring from the time it is received in the 3PL warehouse up to the destruction
  • Ensure SAP inventory in assigned SLOC for 3PL must be 100% accurate vs on floor, reconciled after every month-end count (in the alignment of the JTIP Inventory Team)
  • 100% documentation of all movements of stocks 
  • 100% compliance with JTIP security guidelines 
  • Drive and manage 3PL to deliver KPIs agreed 
  • Ensure SLA (service level agreement) is aligned with key stakeholders like the supply and demand team, 3PL staff, sales and back-office of JTIP, IT, Finance, and Compliance Teams
• EFFICIENT AND TIMELY COORDINATION TO 3PL ON DOMESTIC SHIPMENT        
  • (Central Warehouse to LUZON & GMA via In-land Freight)
    • Zero incidences of non-booked shipment of orders after release advice from Invoicing / Credit Team
    • Zero incidence of non-booked shipment of DSO stock transfers
    • 2-3 days OTDL (Order To Delivery Leadtime) achievement, controllable
  • (Central Warehouse to VISMIN via Sea Freight)
    • Zero incidences of non-booked shipment of orders after release advice from the Invoicing / Credit Team
• TIMELY SUBMISSION OF REPORTS
  • Proper coordination of reports aligned to JTIP Finance on the JTIP calendar about Finance closing
  • Compliance to JSOX on inventory count and submission after reconciliation
  • Proper coordination with the Sales Team on weekly and monthly closing
  • Timely submission of Delivery Update Monitoring
  • Timely submission of KPI reports
• MONITOR BILLINGS & PAYMENT TO 3PL ON WAREHOUSING AND TRANSPORT SERVICES
  • Ensure the PO for 3PL is updated accordingly
  • Checks validates, and verifies the accuracy of billings are matching with the contract rates
  • Ensure payment to 3PL is made in a timely manner by ensuring proper coordination with JTIP departments
  • 100% compliance with JSOX and JTIP guidelines, as aligned with Procurement
• People Management
  • Establish good working relationships with external business partners

WHAT ARE THE NEXT STEPS? 

Thank you very much for applying! We will ensure you will receive a reply within 2 the next two weeks.